Resource kit
Solicitors' PII renewal preparation checklist
Organise timing, practice facts, claims and fallback. Use it when an SRA-authorised firm is preparing for renewal.
Boundary: this is a renewal-preparation aid, not insurance advice. Use an authorised broker, insurer or adviser.
Operational guidance, not legal advice. No confidential information is needed. Download the original PDF guide (original ClickoAI edition, v1, 18 August 2026).
1. Frame the decision
Start early and make the firm's risk evidence reproducible. The worksheet organises facts; it does not judge cover.
Specific focus: start early and present current evidence through an authorised adviser.
Questions to answer:
- When does the policy expire?
- Who owns the proposal?
- Are claims records current?
- What if cover is not secured?
Avoid:
- waiting until the final weeks
- guessing answers
- treating last year's submission as current
2. Control sheet
Treat a blank evidence field as a reason to pause, not a reason to guess. Record sources and owners before changing the workflow.
| Area | Evidence to collect | Pass condition |
|---|---|---|
| Timing | Date and milestones | Starts early |
| Practice | Work mix and change | Facts reconciled |
| Claims | Claims and remediation | Records complete |
| Controls | Supervision and continuity | Evidence owned |
| Fallback | Advice and contingency | Plan understood |
Fail closed: if an input, owner or approval is missing, record the gap and keep the affected step outside the proposed change.
3. Working record
Complete this page with counts, dates and named sources. Do not include client names, matter names, contract text or privileged material.
| Field | Evidence or answer |
|---|---|
| Policy | |
| Broker | |
| Proposal owner | |
| Claims date | |
| Control evidence | |
| Fallback date |
Evidence quality check:
- The source is named and dated.
- An estimate is labelled as an estimate.
- The owner can reproduce the measure.
- The same method can be used after a change.
4. Decision record
Select the outcome that the evidence supports. A stop or no-change decision is valid.
- Stop: a required source, owner or approval is missing.
- Fix: repair the underlying route before adding technology or cost.
- Test: run one bounded change with a baseline and review date.
- Proceed: adopt only the option supported by the recorded evidence.
| Decision field | Record |
|---|---|
| Chosen outcome | |
| Reason and evidence | |
| Owner and approvers | |
| Review or expiry date |
Related pages: the starting-a-firm checklist (/resources/starting-a-law-firm-checklist/) and the guides hub (/law-firm-guides/). Questions: /fit-call/.
Primary sources
- SRA - Indemnity Insurance Rules: sra.org.uk
- Law Society - Renewing your firm's PII: lawsociety.org.uk
- NCSC - Small organisations guide to cyber security: ncsc.gov.uk
Source status: links checked 15 September 2026 (SRA and NCSC pages verified live 200; the Law Society page blocks automated fetch with 403 but is indexed - manual browser check requested before publish). Confirm the current version and obtain appropriate professional advice before relying on regulated, contractual, privacy, security, insurance, financial or wellbeing conclusions.
MARGO LEGAL LTD, company number 17322603. Registered in England and Wales. Registered office: 66 Paul Street, London, England, EC2A 4NA. Originally published as a PDF (v1, 18 August 2026); converted to HTML 15 September 2026.